City Personnel Blog

How to: Hire an Employee Without Meeting them In-Person

August 4, 2020
86% of companies started interviewing virtually in April. We know that this will be a new way of interviewing for the near future, so we wanted to give you some tips on hiring a candidate without ever meeting them in person! With this change, many companies are worried about hiring employees they have never in-person. Will the employee fit the company’s culture? How will the new employee interact with team members? We will give you tips on how to get those answers!
Tips for Employerstips to hire an employee virtually


As times are changing, we have seen companies change the way they do business to protect their employees and customers. Not only are companies not meeting clients in-person, but also doing virtual interviews to avoid unnecessary person to person contact. In April, 86% of companies were interviewing virtually. With this change, many companies are worried about hiring employees they have never in-person. Will the employee fit the company’s culture? How will the new employee interact with team members?

Companies are Conducting Job Interviews via Video Conference


All of these questions are concerns for many hiring managers facing this situation. If you are in this situation, don’t stress. As a staffing agency, we also have eliminated meeting candidates in-person to protect everyone’s health.

Here are the best tips we have for you to hire employees that you have never met in-person.

Meet the Candidate via Video

I am sure now we are all familiar with platforms like Zoom and Webex for video-conferences with employees, but this is also a great way to meet candidates face-to-face. When going on a Zoom call, you cannot just hear how the person expresses themselves, but also see them.

Are they dressed professionally? Are they sitting up or lying down? Even though you are unable to meet them in person, going on Zoom can help you put a face to the name and know who they are a little better.


Another reason why Zoom calls are essential, compared to hiring someone over the phone is it shows how serious they are about the position. When a candidate gets a job offer without ever meeting anyone in the company, they may be more inclined to turn down the offer. When you hop on Zoom, they will be able to see who you are and vice-versa. When a candidate meets you, they are more likely to accept the job offer because they will be able to picture themselves working there.

Before doing an initial Zoom call, ask the candidate to send you their resume. Most times, you already have their resume. The reason you should ask for it again is if they forget to send it to you, the candidate may be forgetful, unorganized, or not taking the hiring process seriously. If they can’t follow that simple task, they may not be the best candidate for you to hire. Candidates who do remember to send their resume over to you are usually eager to start work and are highly organized and professional.

Have the Candidate Meet the Team

Having access to online video conferences has never been easier than now. After meeting a candidate over Zoom for yourself, make sure the candidate gets to meet the team. This step should only happen when you are considering hiring a candidate. Set up another Zoom call with 2 or 3 team members from your team. This is a great way to see how they will interact with their future team members.

You want to make sure that before you hire an individual, they need to fit your culture. If you have a group of loud and extroverted individuals and the candidate is an introvert and shy, this may not be the right fit for your team. This behavior will come out when they meet your team.

meeting team virtual, hiring


There is no need to add more than 2 to 3 individuals to the Zoom call because that may be difficult to control, and it will be intimidating to the candidate. You only need a few team members to meet the candidate to see how they work together.

Pairing the Candidate with an Employee on Their Team

Pair new Employee with a Mentor


The last tip we have is for after you hire a new employee to your team. We know many companies are not going back to the office for a while. Newly hired remote employees may have difficulties adjusting to working from home without fellow employees being there to help with any questions. This is why it is a good idea to pair up a new-hire with another employee.

Pairing your newly hired candidate with a fellow employee will give the newly hired employee access to another resource. Doing this will also help the candidate feel as if they are a part of the team! It is also good to give your number (as a boss) to them for any questions. However, pairing them up with an employee rather than their boss will be more beneficial.

Now that you know more about how to hire top talent for your company, start looking today! We would love to help you find top talent in your area! Contact us at 401.331.2311!

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